SEDGEFIELD RATEPAYERS & VOTERS ASSOCIATION
EXECUTIVE COMMITTEE MEETING HELD ON Monday 3 November 2014
COUNCIL CHAMBERS FLAMINGO STREET, SEDGEFIELD AT 14H00
MINUTES
1.1 PRESENT: Roy Phillips (chairman), John McGregor, Philip Hendrickse, Terry Cockcroft, Ed Freeman, Levael Davis, Lilith Seals.
1.2 APOLOGIES: Maarten Taal, Rose Bilbrough, Mike Hofhuis
Philip phoned Rose Bilbrough to confirm she had accepted the portfolio of Public promotions for the SR&VA, since she hasn’t attended any meetings. And she confirmed that she was agreeable to attending to this portfolio. She has agreed to start with revising the Sedgefield ratepayers website, which desperately needs attention.
1.3 WELCOME: The Chairman welcomed all present.
2. MINUTES OF PREVIOUS MEETING: The minutes were confirmed by Philip Hendrikse and seconded by Ed Freeman.
3. Portfolio Reports:
3.1 Finance – Ed
· Bank balance stands at R6713 and cash in hand at R1494, making a total of R8 207.
· Needed for the AGM (17 December 2014): Will budget on R120 for catering – will ask Sharon to quote for this) and R150 for the venue (sports club).
3.2 Security – Mike
· No report as he is sick, and not at the meeting
3.3 Development and infrastructure − Maarten
· No report, not present at the meeting – at a court case in Knysna
3.4 Disaster management and Tree committee – John
· After the inspection at Sedgemeer Park with Barrie Hardie (chairman of the board at Sedgemeer), there has been no feedback, despite sending various documents to him. Richared Meyer (Knysna Municipality) also had not arranged the practice exercise promised for early November; however, the Disaster Management Plan had been found on the Knysna Municipality website.
· Tree committee: A tree committee meeting is arranged for 13 November, where a new committee will be voted in and planning to nominate Antony Tooley at the chairperson. The task of this new committee will be to revise the Steering Charter and the Management plan.
· A meeting was held with regard to forming a Central Conservancy: About 20 people attended, so there is some interest. It was called by Doris Nyler. However, they plan to form a committee, but no one there seemed interested in being part of this.
John and Roy attended. Both feel that the area is too big for one Conservancy, since
Groenvallei could form one of its own. Look forward to feedback.
· Mayco meeting: John chaired this meeting: Nothing seems to have come of this.
Louise promised to manage the road maintenance issues. On 27 October cnr Paul Kruger and Hertzog a work team was busy there. Suggest going to the press to push the Municipality to do something about the potholes.
· Opening of the mouth: SANParks says the protocol for the mouth opening is being followed, and a bulldozer is on standby. The “No Swimming” notices had been taken down since SANParks say that the e-Coli levels now down. A discussion on how this contamination occurs. Talk of conservancy tanks on the Island being broken when people were charged for removing contents. Other talk of pollution from new part of Sedgemeer Park. Suggested raising issue at CPF meeting to be held on the 5
November.
3.5 Sedgefield Initiative and Sports Club – Philip
· No lease yet, and Ray Burrel’s information at the Mayco not encouraging. This issue must be finalised soon.
· Tourism: Situation at the Knysna Tourist Office has to be sorted out. Philip is now deputy chairperson, and aims to revise and re-plan the strategy there to develop a vision to include Sedgefield.
3.6 Public Relations –Rose Bilbrough
· Unable to attend.
· Lilith asked to circulate all telephone numbers and email addresses to Rose and others on the committee
· Rose’s phone number is 082 290 3294
3.7 SANParks and Ward 1 – Terry
· Has had an SMS for 2 meetings to be held at the same time, and at the same place –
Risk Management and
· Terry presented a document listing the process that had been followed for the Management Plan of the Garden Route National Park (GRNP), showing that proper Public Participation was not allowed. This process has taken since 2010 and includes the protocol for breaching the Swartvlei mouth.
3.8 Ward 2 – Roy
· Roy did not attend the meeting in September (he was on holiday)
· No issues resolved here.
3.9 Smutsville/Sizemelle – Levael
· No progress in Smutsville with the potholes – really bad here.
· New sports fields – not completed and at the moment seems to be a hangout for drunkards
· Looking forward to 16 days of activism planned for later in November.
3.8 Other items
· The Masithandane Beer Festival was attended by only 130 people and R 5 000 was raised – rather a disappointment. It was felt that no live band and an entrance fee of R150 was too high.
· AGM date 17 December 2014 at 17:30 for 18:00 – Confirmed
· Preparation for the AGM must now be finalised – all portfolio holders were asked to prepare their reports for publication.
· Roy to ask Ilse van Skalkwyk from the Knysna Municipality to talk.
· Information to be circulated by Lilith.
Next meeting on Monday 1st December 2014 at time to be advised.
1.1 PRESENT: Roy Phillips (chairman), John McGregor, Philip Hendrickse, Terry Cockcroft, Ed Freeman, Levael Davis, Lilith Seals.
1.2 APOLOGIES: Maarten Taal, Rose Bilbrough, Mike Hofhuis
Philip phoned Rose Bilbrough to confirm she had accepted the portfolio of Public promotions for the SR&VA, since she hasn’t attended any meetings. And she confirmed that she was agreeable to attending to this portfolio. She has agreed to start with revising the Sedgefield ratepayers website, which desperately needs attention.
1.3 WELCOME: The Chairman welcomed all present.
2. MINUTES OF PREVIOUS MEETING: The minutes were confirmed by Philip Hendrikse and seconded by Ed Freeman.
3. Portfolio Reports:
3.1 Finance – Ed
· Bank balance stands at R6713 and cash in hand at R1494, making a total of R8 207.
· Needed for the AGM (17 December 2014): Will budget on R120 for catering – will ask Sharon to quote for this) and R150 for the venue (sports club).
3.2 Security – Mike
· No report as he is sick, and not at the meeting
3.3 Development and infrastructure − Maarten
· No report, not present at the meeting – at a court case in Knysna
3.4 Disaster management and Tree committee – John
· After the inspection at Sedgemeer Park with Barrie Hardie (chairman of the board at Sedgemeer), there has been no feedback, despite sending various documents to him. Richared Meyer (Knysna Municipality) also had not arranged the practice exercise promised for early November; however, the Disaster Management Plan had been found on the Knysna Municipality website.
· Tree committee: A tree committee meeting is arranged for 13 November, where a new committee will be voted in and planning to nominate Antony Tooley at the chairperson. The task of this new committee will be to revise the Steering Charter and the Management plan.
· A meeting was held with regard to forming a Central Conservancy: About 20 people attended, so there is some interest. It was called by Doris Nyler. However, they plan to form a committee, but no one there seemed interested in being part of this.
John and Roy attended. Both feel that the area is too big for one Conservancy, since
Groenvallei could form one of its own. Look forward to feedback.
· Mayco meeting: John chaired this meeting: Nothing seems to have come of this.
Louise promised to manage the road maintenance issues. On 27 October cnr Paul Kruger and Hertzog a work team was busy there. Suggest going to the press to push the Municipality to do something about the potholes.
· Opening of the mouth: SANParks says the protocol for the mouth opening is being followed, and a bulldozer is on standby. The “No Swimming” notices had been taken down since SANParks say that the e-Coli levels now down. A discussion on how this contamination occurs. Talk of conservancy tanks on the Island being broken when people were charged for removing contents. Other talk of pollution from new part of Sedgemeer Park. Suggested raising issue at CPF meeting to be held on the 5
November.
3.5 Sedgefield Initiative and Sports Club – Philip
· No lease yet, and Ray Burrel’s information at the Mayco not encouraging. This issue must be finalised soon.
· Tourism: Situation at the Knysna Tourist Office has to be sorted out. Philip is now deputy chairperson, and aims to revise and re-plan the strategy there to develop a vision to include Sedgefield.
3.6 Public Relations –Rose Bilbrough
· Unable to attend.
· Lilith asked to circulate all telephone numbers and email addresses to Rose and others on the committee
· Rose’s phone number is 082 290 3294
3.7 SANParks and Ward 1 – Terry
· Has had an SMS for 2 meetings to be held at the same time, and at the same place –
Risk Management and
· Terry presented a document listing the process that had been followed for the Management Plan of the Garden Route National Park (GRNP), showing that proper Public Participation was not allowed. This process has taken since 2010 and includes the protocol for breaching the Swartvlei mouth.
3.8 Ward 2 – Roy
· Roy did not attend the meeting in September (he was on holiday)
· No issues resolved here.
3.9 Smutsville/Sizemelle – Levael
· No progress in Smutsville with the potholes – really bad here.
· New sports fields – not completed and at the moment seems to be a hangout for drunkards
· Looking forward to 16 days of activism planned for later in November.
3.8 Other items
· The Masithandane Beer Festival was attended by only 130 people and R 5 000 was raised – rather a disappointment. It was felt that no live band and an entrance fee of R150 was too high.
· AGM date 17 December 2014 at 17:30 for 18:00 – Confirmed
· Preparation for the AGM must now be finalised – all portfolio holders were asked to prepare their reports for publication.
· Roy to ask Ilse van Skalkwyk from the Knysna Municipality to talk.
· Information to be circulated by Lilith.
Next meeting on Monday 1st December 2014 at time to be advised.